Limitations of SharePoint Online

Limitations of SharePoint Online
Number of items that can be synced
  • You can sync up to 20,000 items in your OneDrive for Business library. This includes folders and files.
  • You can sync up to 5,000 items in a SharePoint library. This includes folders and files. These are the libraries that you find on various SharePoint sites, such as team sites and community sites, libraries that other people created, or that you created from your Sites page. This also includes syncing other people's OneDrive personal sites that you may have access to. You can sync multiple SharePoint libraries.
Size limit for syncing files
In any SharePoint library, you can sync files of up to 2 gigabytes (GB).
Character limit for files and folders
These limits apply to files and folders that you add to a synced library folder for uploading to SharePoint.
• In SharePoint Online, file names can have up to 256 characters.
• Folder names can have up to 250 characters.
• Folder name and file name combinations can have up to 250 characters.
Invalid characters
The following characters in file names aren't supported when you sync OneDrive for Business with SharePoint Online:
\
/
:
*
?
"
<
>
|
#
%
Additionally, a file name that begins with a tilde (~) isn't supported.
Unsupported folder name
When you sync OneDrive for Business with SharePoint Online, a folder named "forms" isn't supported at the root level for a list or library. This occurs because "forms" is a hidden default folder that's used to store templates and forms for the library.
Blocked file types for SharePoint Online
You can't upload files that have a *.tmp or *.ds_store extension, and you can't upload desktop.ini, thumbs.db, or ehthumbs.db files.Additionally here is the list of blocked file types cannot be changed for a SharePoint Online site.
• ashx             ASP.NET Web handler file.
• asmx            ASP.NET Web Services source file
• asp               Active Server Pages
• aspq             Active Server Pages
• axd               ASP.NET source file
• cshtm           ASP.NET web page
• chtml            ASP.NET web page
• json              JavaScript Object Notation file
• rem               Blackberry Encrypted Data file
• shtm             HTML file that contains server-side directives
• shtml            HTML file that contains server-side directives
• soap             Simple Object Access Protocol file
• stm               HTML file that contains server-side directives
• svc                Windows Communication Foundation (WCF) service file
• vbhtm            ASP.NET Razor web page
• vbhtml           ASP.NET Razor web page
• xamlx            Visual Studio Workflow service file
Open files can't be synced
Any file that’s currently open by an application (for example, an Excel .xlsx file) can't be synced by OneDrive for Business.
To sync the file, close any application where the file is currently being used, and then sync the file.
SharePoint Online Site Collection
When you buy a package of SharePoint online as mentioned above, you will get a Site collection with sites/subsites hierarchy. It’s designed numbers of site collection, sites/subsites for your package:
• Small Business: a single Team Site Collection.
• Midsize Business plans: limits 20 Team Site Collections.
• Enterprise, Education, and Government: limits to 10,000 Team Site Collections.
In all options, just single Public Web Site Collection can be created, 1TB for My sites, 2000 site/subsite per site collection
Development Limits
Sandbox Solutions was designed to allow SharePoint developer can customize/develop on Office365/SharePoint Online. Some important limitation you have to consider when go with online solution
• No access to file/folder. It mean you can not use IO API commands
• Only be deployed at a site collection level scope (not farm scope)
• No access to web.config
• PDF Documents cannot be opened in the browser
• Restrictions to access security
• Cannot overuse system resources
• You are limited in the number of email recipients you can send to. Although more an Exchange feature than a SharePoint one, there is a limit to the number of email recipients that you can send from a single mailbox; this is 500 a day on the more basic Office 365 packages and 1500 a day for enterprises.
• Limited Server Object model http://msdn.microsoft.com/en-us/library/gg317460(v=office.14)
File retention
90 day recycle bin retention duration with turning versioning on by default for new OneDrive Pro libraries.
Storage
Microsoft offer 3 packages with differences storage capability
• SharePoint Online for Office 365 Small Business
• SharePoint Online for Office 365 Midsize Business
• SharePoint Online for Office 365 Enterprise, Education, and Government
Tenant storage: 10 GB + 500 MB per subscribed user + additional storage purchased.  For example, if you have 10,000 users, the base storage allocation is approximately 5 Terabytes (10 GB + 500 MB * 10,000 users).
Site collection: Hard limit of 100GB
Overall subscription limit: 25TB
Maximum file size you can upload to SharePoint Online can be configured is 2GB per file.
Limits for site elements in SharePoint Online
There are also limits for site elements of a SharePoint Online site. Here are some examples:
• List and Library limits Different types of columns have different limitations. For example, you can have up to 276 columns in a list for columns that contain a single line of text.
• Page limits You can add up to 25 Web Parts to a single wiki or web page.
• Security limits Different security features have different limits. For example, a single user can belong to no more than 5,000 security groups.
Limits for External Users
Maximum number of external users: 10,000
External users cannot create their own My Sites or OneDrive Pro
Cannot change their profile, edit picture or see tasks
Cannot be an administrator for a site collection
Cannot access search center or execute searches against “everything”
Limits for Backup/Restore
Backup/Restore manage by microsoft itself. We have no control for that one.
Missing Central Administration
Does not exist in SharePoint Online (SPO), rather there is an “SharePoint Admin Center”
Missing: Web Application Management / Managed Paths
• Starts at the Site Collection level
• All sites, other than the public and top level team site, must exist under the “.sharepoint.com/sites/” area
Missing: Full Trust Solutions
You can only create Sandbox and App model solutions.  3rd party solutions would need to be in this format.
Missing: Search Control and Index
• Unable to set crawl schedules
• Unable to initiate crawl (default is ~5 minutes)
• Unable to create custom solutions against Search Index
• Unable to add entity extraction (custom refiners)
• Unable to enhance relevancy (custom ranking models)
• No federated search
Missing: Cross site publishing
Per MS: “Cross-site publishing is a new publishing method that lets you create and maintain content in one or more authoring site collections and publish this content in one or more publishing site collections by using Search Web Parts. Cross-site publishing complements the already existing publishing method, author-in-place, where you use a single site collection to author content and make it available to readers of your site.”
Missing: Content by search
(Content by search allows content to be displayed in a web part via search.  One of the top features of SP13.)
Unavailable SharePoint Services
• Access Services 2010
• PerformancePoint Service
• PowerPoint Automation Service
• State Service
• User and Health Data Collection Service*
• *(Office 365 provides separate health info in admin center)
• Word Automation Service
• Work Management Service
• Microsoft Foundation Subscription Settings Service
Branding Limitations
Adding a custom design to the internal site “Team Site” is a bit counter intuitive.  The option to select a MasterPage is not available under “Site Settings.”  You must upload the MasterPage to the MasterPage gallery, along with a “Preview” file.  Then, you must create a “Composed” look.  From there it will be available under the “Change the Look” feature.  I hope to detail this out more in a future post.
Other Notable Limitations
  • Migration must be done remotely
  • Disks cannot be shipped
  • Cannot control upgrade schedule
  • BCS security concerns about opening local data up to the cloud
  • The online version also doesn’t offer custom entity extraction, extensible content processing and search connector framework
  • An online service cannot always guarantee adequate bandwidth, and if Internet connectivity is slow, normal functions such as uploading documents to the SharePoint sites can be a slow, painful process
  • Cloud is less secure than an organization's data center
Site Template Limitation

Comments

  1. Kylie JennerFebruary 21, 2020 at 3:55 AM

    Thanks for your thoughtful post. This is excellent information about the SharePoint Online limitations. Visit our site for top SharePoint services.

    ReplyDelete

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